What a Signer Needs to Successfully Complete a Remote Online Notarization with a Florida Notary
Remote Online Notarization (RON) has transformed the way people in Florida and beyond handle notarized documents, making it possible to complete essential transactions from anywhere in the world. As of January 1, 2020, Florida law permits notaries to perform RONs, offering greater convenience and efficiency. However, for a signer to successfully complete a remote notarization with a Florida notary, several specific requirements must be met. Here’s what you need to know to prepare.
1. Reliable Internet Connection and Technology
A signer must have access to a device with a webcam, microphone, and stable internet connection. This can be a desktop computer, laptop, tablet, or even a smartphone. The audio and video must be clear enough for real-time communication with the notary during the session. Most RON platforms also require modern web browsers such as Google Chrome, Firefox, or Safari.
2. Access to an Approved RON Platform
Florida notaries are required to use state-approved RON service providers. These platforms—such as SIGNiX, Notarize, or DocVerify, facilitate secure audio-video communication and document sharing. The signer will typically receive a link via email to access the session. It’s important to log in at the scheduled time and follow any prompts to upload documents or complete identity verification steps.
3. Valid Government-Issued Photo ID
Florida law mandates that the notary confirm the signer’s identity through credential analysis and knowledge-based authentication (KBA) or the use of BIOMETRICS. Credential analysis involves scanning and validating a government-issued photo ID such as a driver’s license or passport. The signer will be prompted to take a picture of the ID using their device’s camera. Make sure the ID is valid and not expired.
4. Knowledge-Based Authentication (KBA) or BIOMETRICS
KBA is a quiz based on personal history questions generated from public databases, such as previous addresses, vehicle registrations, or loan history. The signer must correctly answer at least 4 out of 5 questions within a set time limit (usually 2 minutes). If failed, the signer may be allowed one more attempt. If unsuccessful again, the notarization cannot proceed and must be rescheduled.
Florida allows the use of BIOMETRICS in lieu of KBA to verify a signers identity. BIOMETRICS requires that the signer look into their webcam and move their head from left to right and back to center.
5. The Document to Be Notarized
The signer must have the document ready and in a format compatible with the platform, usually a PDF. The document should be complete and unsigned before the session begins, as signatures must occur during the recorded video session under the notary’s supervision. The notary will guide the signer on where and how to electronically sign.
6. A Quiet, Private Space
To ensure security and minimize distractions, signers should be in a quiet and private environment during the session. Florida notaries are required to keep a video recording of the entire session, and background noise or interruptions can disrupt the process.
Final Thoughts
Completing a remote online notarization with a Florida notary is straightforward when you’re prepared. With the right technology, valid identification, and access to a secure RON platform, you can enjoy a convenient, legally compliant notarization experience from the comfort of your own home—or anywhere in the world.
CommuniMatics Notary Services is a Florida Commissioned Remote Online Notary using the approved SIGNiX platform. To obtain more information or to schedule your appointment, please contact us at 407-401-8360 or email nell.colbert@communimatics.com.
